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Facility Condition Index (FCI)

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A key
performance indicator (KPI)
which is used to objectively quantify and evaluate the current condition (ie., physical
health) of a facility
and to make two types of benchmark comparisons on the relative condition of that
one facility with:
It is important to note that FCI is a measure of condition relative to the reproduction cost of the building. FCI is not an absolute statement of the size of the backlog of catchup work. A large and complex facility, with a high reproduction cost, requires a larger backlog of deferred maintenance to raise the FCI than a smaller/simpler building. Purpose of the FCI The principal value of an FCI rating, particularly for the owners and operators of a single facility or a portfolio of facilities, can be identified as:
Some of the secondary values of an FCI rating for the facilities, are as follows:
The FCI Condition Scale In accordance with the original formula developed in 1990, the relative measure of the condition of the facility (or facilities) is usually organized into a fourtiered condition scale, as follows:
Unfortunately these thresholds and their KPIs have been misinterpreted and misrepresented over the last few decades as a result of adjustments to the formula by different software vendors and engineering firms. FCI Formula The formula contains a numerator that is divided into a denominator to return a percentage KPI. [See formula on the right of the screen]. The FCI formula can be summarized as the ratio of all the deferred maintenance (the numerator) divided into the Current Replacement Cost of the entire facility (the denominator).
Since the introduction of the FCI formula in 1990 there are two alternative methods that have been developed for determining the size of the backlog in the numerator of the formula:
These other classes of reinvestment should more appropriate be considered in other measures, such as the Extended Facility Condition Index (EFCI). There are alternative methods for establishing the denominator of the formula. Variations on the FCI Methodology In order to accommodate regional differences, budget constraints, portfolio attributes and methodological alternatives, there are some variations on the standard FCI, including the following: FCI Correlations Since FCI is a snapshot of the current extent of catchup, it is necessary to extend the analysis to include other variables, such as facility priority ranking and facility age. There are three common types of correlations utilized in the industry. 1. FCI and Mission Criticality (Prioritization) The ConditionPriority Matrix plots the relationship between the relative condition and the relative priority of assets or facilities. within a portfolio. Listed below are the four quadrants in the analytic matrix.
2. FCI and Facility Age The ConditionAge Matrix plots the relationship between the relative condition and the relative age of facilities utilizing 5 stage facility lifecycle model as follows:
3. FCI and Energy Efficiency The ConditionEnergy Matrix plots the relationship between condition and energy efficiency of the facilities.
4. FCI and Facility Operatings Standards Different facilities are governed on different operating standards depending on their mission criticality and budget constraints.
Analytics and KPIs Listed below are some of the analytics and KPIs that can returned once the FCI has been established for one or more facilities in a portfolio. Financial Modeling with FCI Reinvestment is a reconciliation of the expenditure forecasts ("How much money will we need?) and the funding level ("How much money will we have?"). Sensitivity analysis asks the following two questions: A. Linear Funding Models This method asks the question: “If the owners fund at level x, what will be the resultant FCI each year?” B. Lumpy Funding Models This method of funding asks the question: "What should our funding be each year to ensure that the FCI remains at a certain level." Evaluation Listed below are some of the advantages and merits of the facility condition index (FC) as an asset management tool:
Management principles Management of the data from the FCI can be administered through the following mechanisms and techniques.

Fig. The three formulas and key performance indicators (KPI) used to measure and evaluate the physical health of a facility. Fig. Examples of deferred maintenance items that are included in the numerator of the FCI formula. These are considered reinvestment category #1: catchup costs. Fig. Illustration of how the Facility Condition Index (FCI) is generated for facilities to develop comparative analysis and then plotted as a Key Peformance Indicator (KPI). Fig. FCI compared across multiple facilities within a single portfolio with the objective of making resource allocation decisions in the context of limited resources. Fig. Average FCIs for different departments within a single portfolio. Fig. A Portfolio ConditionPriority Matrix (PCPM) with scatter plot distribution of a portfolio of facilities indicating the current state of affairs. Fig. A backlog reduction strategy for some facilities presented on the ConditionPriority matrix Fig. A sample conditionage matrix for a large portfolio of facilities from different departments (identified by colour coding). FCI along the horizontal axis and mission criticality along the vertical axis. Fig. 3D matrix to cross reference the Facility Condition Index (FCI) with the MissionDependency Index (MDI) and backlog quantum. Fig. Workflow to illustrate how the FCI is used to generate linear funding models and lumpy models as part of a sensitivity analysis. Fig. Sensitivity analysis testing the Projected FCI levels on two linear funding models. Fig. The composition of the deferred maintenance (catchup costs) can be analyzed in a variety of ways, including distribution by system and distribution by priority. Fig. Example of a fiveyear backlog reduction strategy across a portfolio of buildings. Fig. Three alternative backlog reduction scenarios (FCI), phased over a 5year period. Fig. Relationship between FCI and funding levels across five facility operating standards. Fig. The FCI spectrum and the five operating standards. . Fig. Geographical (GIS) representation of the Facility condition index (FCI) across a portfolio. Fig. Backlog quantum of the FCI (left) and identification of facilities in good condition (right). Fig. Correlation of the FCI with EFCI to determine whether to reinvestment in a facility or redevelop instead. Fig. Condition drift of certain facilities represented on a scatter plot with the Facility Condition Index (FCI) on the horizontal axis and the Mission Dependency Index (MDI) on the vertical axis. 

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